Critical Project Management – 5 Tips for Successful Project Delivery
There is a high rate of project failures in corporate organizations. And, even when a company manages to finish a particular project delivery on time, with some degree of success, it strives for more. For improved efficiency, for better results, and a faster turnaround. Employee efficiency plays a vital role, and the processes in the project execution also determine the rate of the delivery and the productivity levels of the workforce.
Effective project management processes can help largely impact your turnaround times and overall project success. Statistics show that for every $1 billion invested in projects in the US, $122 million was wasted due to low project performance. The major work is in implementing the guidelines we have mentioned below.
Here are some critical project management tips that you can bring into practice to secure better success for your company, and improved customer satisfaction.
• A Comprehensive Scope Statement – The limitations of a project are crucial. Line out the deliverables and your team will face lesser hurdles. With a better clarity on what needs and need not to be done as part of a software projects outsourcing, you establish clear guidelines and facilitate concise communication. For fewer surprises during the execution phase, it is better to prepare and maintain a scope statement document for every project. A scope statement doc contains the project objectives, the milestones, the deliverables, the limitations and exclusions, and the key requirements. These components are often added by the approach taken to solve the problem, the budget, etc.
• Team Dynamics – A good project leader provides the daily motivation dose to his team and keeps the spirits high. A good project leader understands and keeps an eye out for impending disasters, expecting them before they come. A good coach and mentor, the project leader plays a vital role in determining whether or not the project will be a success. When the people are positively driven, by passion and interest, rather than by fear, the outcome of the project is a huge success. A project leader must know how to control the turbulent as well as the calm times. Training your project leaders on crucial leadership and people skills can be one investment you can make to assure any project’s success.
• Open Communication – Too often, projects fail because of blurry communications. Regular communication with the client and open lines of conversation facilitate customer satisfaction. A communication plan is an organized way to make sure the essential details are properly communicated to the stakeholders at all times. Everyone involved in a project must have access to the key information required to make crucial decisions.
• Workplan and Schedules – No project was ever completed in the exact way as it was planned to be. Some anomalies spring up right in the middle of the execution phase, and things go haywire. In these times, the work plan must be updated and the schedules should be rewritten. In any successful project’s implementation, flexibility can be considered essential and critical. To be able to adjust newer schedules and work according to them is a sign of a good team.
• Risk Management – Risks are a part of the project process. Detecting potential failures and risks can take the burden of dealing with them immediately, out of the hands of the team. It is, therefore, advisable to have a risk officer who overlooks all project operations and detects the areas where a possible failure could spring up. The team members should be made comfortable enough to voice their opinions about the challenges they may face on the path. This way, people feel involved and detect and manage risks that may prove fatal for a project.
Project management is no cake walk. It is crucial to realize that any project needs planning, team dynamics, and communication as its foundation. When these things are on point, project success is inevitable.